Every entity type and relationship
in a single, connected view.
Companies, trusts, foundations, partnerships, individuals, and groups – all linked through a relationship engine with configurable risk scoring. Interactive structure charts, statutory registers, officer management, safe custody, fixed assets, and bank accounts all cascade changes in real time.
Explore Entity ManagementInteractive structure charts
Drag-and-drop hierarchies that update everywhere in real time.
Relationship engine with configurable risk scoring
Map every connected party. Risk scoring customisable to your business risk appetite.
Lifecycle management
Prospect → Onboarding → Active → Closing → Closed. Merge duplicates and convert prospects built in.
Statutory & share registers
Maintain accurate registers with full audit history across jurisdictions.
Safe custody & fixed assets
Track physical documents, valuables, and fixed asset registers per entity.
Bank accounts & investments
Record bank accounts, share classes, unquoted investments, and loans in one place.
Comprehensive compliance.
Fully configurable.
We ship 37+ client lifecycle management templates – or you can build your own with our no-code form designer. Configurable multi-level approval (4, 6, 8+ eyes) and approval routings enforced across key data entry points. Integrated batch screening via KYC360 and LSEG World-Check, electronic identity verification through Verify by Tiller and MeshID Verify, risk matrices aligned to your risk appetite, ongoing monitoring schedules, and full regulatory audit trails.
Explore Compliance37+ client lifecycle management templates
Or design your own with the no-code form builder.
Configurable risk matrices
Configurable questions and scoring aligned to your own risk-based approach.
Configurable multi-level approval
Maker-checker workflow on lifecycle templates and core data points across the platform.
Batch screening via KYC360 & LSEG
Screen entire entities in one operation with results attached to each client record.
Electronic identity verification
Verify by Tiller and MeshID Verify for eIDV and automated data capture.
Regulator-ready audit trails
Every action logged, every decision traceable, every examination documented.
A proper general ledger,
built in from day one.
Complete general ledger with rule-based bank reconciliation that learns your patterns, FX revaluation at any date, a year-end closure wizard, investment portfolio tracking using weighted-average cost basis, and automated financial statement production – balance sheet, P&L, and trial balance across unlimited currencies.
Explore AccountingRule-based bank reconciliation
Auto-matching rules that learn your patterns. Import, match, post.
Investment portfolios & FX revaluation
Track holdings using weighted-average cost basis, revalue at any date.
Year-end closure wizard
Guided close process with automated financial statement generation.
Unlimited multi-currency reporting
Balance sheet, P&L, trial balance across any number of currencies.
Chart of accounts management
Configurable account hierarchies with journal templates and transaction rules.
EWG bank integration
Automated bank statement imports.
FATCA & CRS reporting
Automated XML generation from entity and accounting data.
Billing cycles cut
by up to 60%.
Calendar-based timesheet, recurring fee schedules, two-stage invoice approval, deferred income recognition, and a purchase ledger – end-to-end billing that clients routinely cut by up to 60%. Quick time recording from any screen and fee arrangements per entity keep everything accurate.
Explore Billing & TimeCalendar timesheet
Visual time grid – drag, drop, and record as it happens. Includes timesheet suggestions based on your activity across the platform.
Recurring fees & auto-scheduling
Set it once. Fees generate automatically on schedule.
Two-stage invoice approval
Review then approve – enforced workflow before any invoice goes out.
WIP, utilisation & deferred income
Live reporting on work-in-progress, team utilisation, and revenue recognition.
Purchase ledger
Track supplier invoices and disbursements alongside client billing.
Debtor management
Aged debtors, payment tracking, and followup reporting built in.
Every document linked,
searchable, controlled.
Full Microsoft Office integration – Outlook, Word, Excel, and PowerPoint – with a built-in filing tray that captures incoming documents and emails. Check-out and check-in prevents conflicting edits, version control maintains a complete audit trail, and optional Azure-powered content search finds specific clauses and amounts across thousands of files in seconds.
Explore DocumentsDeep Microsoft Office integration
Outlook, Word, Excel, PowerPoint – fully integrated as standard.
Azure content search
Optional – find anything across every document instantly.
Version control & audit trail
Every version tracked, every access logged.
Secure document storage
Encrypted, permissioned, and within your Azure tenant.
Filing tray & email capture
Route incoming documents and Outlook emails to the right entity with a few clicks.
Document templates
Generate standardised documents from configurable templates linked to entity data.
Model, enforce, and automate
your business processes.
Business process modelling with 50+ step action types – approvals, document generation, compliance gates, notifications, data capture, and more. Conditional branching and global reporting let management teams monitor workflows across the firm. Workflow approval routings can be applied to data entry points across the platform. Your team configures lifecycle management templates directly, with our support available for more complex process design.
Explore Workflow50+ step action types
Approvals, document generation, compliance gates, notifications, and more.
Conditional branching
Route workflows based on data and business rules.
Global reporting for management
Monitor workflows across the firm with real-time oversight dashboards.
Configurable approval routings
Update lifecycle management templates and approval routings as processes evolve – with our support for complex workflows.
Batch workflow launching
Launch workflows across multiple entities at once for annual reviews and renewals.
Complete audit trail
Every action, every decision – fully traceable for regulatory examination.
AI on your terms.
We’re in private preview with a select group of clients. PlainSail’s workflow engine reaches every module in the platform — which means AI can work wherever your team does, with built-in audit trails and human decision points at every stage.
Opt-in, always
Nothing is enabled by default.
Your model, your rules
Azure AI Foundry, Anthropic, or a private model.
Works with or without AI
Turn it off and everything still runs.
Humans decide, AI assists
You set the checkpoints.
Fully auditable
Every action logged, every decision recorded.
How it works
Input
Your data arrives
Client notes, emails, call records, free-text entries — from any module.
AI
AI does the work
Extracts, structures, drafts, analyses, reconciles — in seconds.
Your team
Your team reviews and decides
Full context, full visibility — expertise AI can’t replace.
Approve or reject
✓ Approve — filed with complete audit trail.
✗ Reject — decision recorded too.
Every step, every action, every outcome — visible and traceable.
Integration ecosystem
Connects to leading screening, identity verification, payment, banking, and bookkeeping providers.
Screening
Screening
eIDV
eIDV
Bookkeeping
Bookkeeping
Bank Feeds & FX Rates
Banks
Our Partners
Expert partners for every stage of your journey.
From initial training and data migration through to implementation and ongoing infrastructure – our specialist partners are here to help you get the most from PlainSail.
Implementation
Infrastructure
Migration
Training
See the full platform in a live walkthrough.
We’ll walk through the modules that matter most to your firm.
Book a demo with us